Refund Policy/Tuition & Fees


The following policies apply to all programs offered at Piberry Institute.

1. If for any reason an applicant is not accepted by Piberry Institute, a full refund will be made of all monies paid.

2. For applicants who have cancelled their enrollment within three business days after signing an enrollment agreement and who have made initial payment, all monies will be fully refunded except the application fee.

3. For applicants who enroll but who do not attend class, tuition and monies paid are fully refundable, except for the application fee.

4. Students who cancel, are terminated, or who withdraw after beginning instruction but prior to 50% of the course completion, shall receive a prorated refund based upon the number of clock hours completed to the number of total course clock hours and the amount of monies paid minus the application fee. Withdrawing students receiving Federal Student Aid are entitled to refunds only after the Return of Title IV Funds Policy has been satisfied.

5. No refunds will be made after 50% of the program completed.

6. All refunds will be made within 30 days after the cancellation or termination.

7. Cancellation by the student should be in writing by certified mail or in person.

8. Official date of withdrawal from the program is the last date of attendance unless the school receives written notification indicating earlier withdrawal from the program.

Should Piberry Institute, Inc., cancel a course, the student will have the opportunity to complete the course at a later date. If a program is cancelled while there are current students enrolled in that program, students will have the opportunity to fully complete the program through a teach out.

Return to Federal Title IV Aid
The 1998 Higher Education Amendments, section 484B prescribes the amount of Title IV funds a student has earned at the time when a student stops attending and the amount of federal aid that has to be returned or disbursed. The amount earned is based on the amount of time the student has spent in attendance. It is based on a proportional calculation through 60 percent of the period of enrollment. Under these provisions, the calculation of Title IV funds is not concerned with refunding Institutional charges.
The Institute will calculate the percentage and amount of awarded Federal student financial assistance for all students. If the student withdraws up through the 60 percent point of the period of enrollment, then the student earns 100 percent of the Federal student financial assistance. If a recipient of Title IV grant or loan funds withdraws from the institute after beginning attendance, the institute must determine the amount of Title IV funds earned by the student. If the amount of Title IV grant or loan funds the student was disbursed is greater than the amount the student earned, unearned funds have to be returned. If the amount the student was disbursed is less than the amount the student earned, the student is eligible to receive a post-withdrawal disbursement in the amount of the earned aid that the student has not received but was otherwise eligible for. The percentage of the period completed is the number of calendar days completed in the payment period divided by the total number of calendar days in the same period.

Payment of Refunds. Refunds are made within 30 days following the date upon which the Student’s withdrawal has been determined, or for a Student who fails to return from an authorized Leave of Absence (LOA), within 30 days of the date the Student was scheduled to return. Refunds are distributed in the following order:
1) Unsubsidized Direct Stafford Loans
2) Subsidized Direct Stafford Loans
3) Direct PLUS Loan
4) Federal Pell Grant
5) FSEOG Grant
6) Other Title IV Aid
7) Private sources of aid
8) The student or parent

Refunds for state aid programs and applicable third party funding agencies (e.g., Veterans Administration, WIA) will be calculated as stated in the Cancellation and Refund Provisions published in this catalog and in the student’s Enrollment Agreement. Note, any state or third party funding agency refund due will be calculated in proportion to the amount of the benefits received.

Student FA Verification
When Piberry Institute receives the student’s ISIR and financial aid package through our internal processing system, we can begin the process of verification. If a student is selected for verification, we attempt to collect all necessary documentation within 14 days and corrections are made to the ISIR if needed. The student is then cleared from tracking for verification when documentation is received. If we do not receive the requested verification items for a student within 30 days, we cannot begin the process of awarding aid. There is a possibility of a change in award amount if the applicant’s EFC changes due to not having received the supporting documentation. Student enrollment can also be cancelled when required documentation is not received within 30 days. Student will be notified of the above by the financial aid representative when they occur. For more detailed information regarding Student Verification, please contact the federal student aid department for the complete verification policy.

Return to Federal Title IV Aid Policy & Procedure
Within thirty (30) days of the date the school determined the student withdrew, they will be
notified in writing if they are required to return any federal grant aid (Federal Pell or Federal SEOG). The student is considered to be in overpayment status. A student who owes a federal grant overpayment remains eligible for Title IV funds for a period of thirty (30) days from the earlier of the date the school sends a notification to the student of the overpayment or the date the school was required to notify the student of the overpayment. If during the thirty (30) day period the student repays the overpayment to the school or signs a repayment agreement with the U.S. Department of Education, the student will remain eligible for further Title IV funds. If during the thirty (30) day period the student fails to repay the overpayment or sign a repayment agreement with the U.S. Department of Education, the student is considered to be in an overpayment status and thus ineligible for any additional Title IV aid until that amount is repaid.

If more Federal student financial assistance has been earned than has been received, the student may be eligible for a post-withdrawal disbursement. The Institute will notify the student of any post-withdrawal disbursement loan funds for which the student may be eligible and what steps need to be taken for the Federal financial assistance funds to be received. The student or parent, in the case of the Federal PLUS Loans, needs to provide permission before any loan funds may be disbursed on the student’s account or disbursed to the student or parent. However, the school may automatically use all or a portion of the post-withdrawal disbursement of grant funds for tuition and fees, and, with the student’s authorization, the school may automatically use the grant funds for other educationally-related charges. Any balance of grant funds that may be available will be offered to the student. If Federal student financial assistance funds need to be returned, the Institute must return a portion or all of the unearned funds equal to the lesser of:
a. The Institutional charges multiplied by the percentage of the unearned Federal student
b. financial assistance funds; or
c. The entire amount of unearned funds.

If there are remaining unearned Federal financial aid funds to be returned, the student must return any loan funds that remain to be returned in accordance with the terms and conditions of the promissory note. If the remaining amount of funds to be returned includes grant funds, the student must return any amount of the overpayment that is more than half of the grant funds received. The school will notify the student as to the amount owed and how and where it should be returned.

Credit Balances
Students who have a credit balance on their account are eligible to receive a refund. The type of credit on a students’ account will determine the method of initiating the refund and the length of time for a student to receive their refund. If a student has a Title IV credit on their account then the credit balances related to Title IV federal aid funds, per federal regulations, must be refunded no later than 14 days. If a student’s change of enrollment results in a withdrawal from the school, the level of Federal Student Aid awarded may need to be recalculated by the school’s financial aid office, along with any aid earned or not earned by the student, and returned to the federal source or refunded to the student, depending on the specifics of the situation. The amount of federal aid that may need to be adjusted and the pro-ration of the tuition, if any, are based on the date of withdrawal.

Students who have had a change in enrollment or who are withdrawing from the school must consult their school’s financial aid office to determine a refund. Credit balances may be related to
payments from several sources, including from personal funds; Title IV Federal Student Aid; and non-federal aid funds, such as private loans and grants, and other external awards.

The School policies and procedures for handling student account credit balances adhere strictly to federal and other regulatory requirements, as applicable, and vary depending on whether a credit balance is related to federal aid funds or not. Credit balances may also be related to and affected by changes in a student’s enrollment status during a term; changes to expected enrollments status prior to a term, including non-enrollment; changes to academic workload that affect federal or other aid eligibility; leaves of absence; or withdrawal. If a student’s enrollment status changes as a result of withdrawal, the student’s federal aid award may need to be adjusted and this may affect the amount of any refunds.

Depending on the specifics of the situation, students who have a credit balance and are recipients of Title IV federal aid, the level of aid awarded may need to be recalculated by the school’s financial aid office. If a student or parent overpays the student’s account, related credit balances will be refunded to the student, regardless of the source of the payment. For students who did not enroll during the term for which a credit balance exists in the student’s account, the credit balance will be refunded to the student. If a credit balance on a student’s account is related to other, non-Title IV Federal Student Aid funds (for example, external awards, such as scholarships, grants, or private loans) the credit balance in the account may be reduced, may be returned to the source, or may be refunded to the student, depending on the specifics of the situation and the conditions of the award.

Piberry monitors student credit balances daily and also review student accounts for accuracy of charges and funds posted, as well as possible pending charges, and will automatically issue refunds for eligible credit balances related to Title IV Federal Student Aid funds. Credit balances related to Title IV federal aid funds, per federal regulations, must be refunded by either:

• The date the credit balance occurred on the student’s account, if the credit balance occurred after the first day of class of a payment period, or
• The first day of classes of the payment period, if the credit balance occurred on or before the first day of class of that payment period.
• Credit balances related to Title IV funds are always prioritized for refund processing, except that, the school may hold credit balances in a student’s account across terms within the same award year if the student (or parent borrower for Parent Plus Loans recipients) provides prior written authorization.

Tuition information for the program includes books, supplies as detailed below and on the student Enrollment Agreement. Should there be a reduction in tuition, fees, or other charges, all students entering the institution within the enrollment period that the reduction is offered are eligible for this reduction of tuition, fees, and other charges. Tuition is billed at $16.66 per clock hour. Tuition for the Practical Nurse program includes an iPad, textbooks and other electronic resources, and supplies.

Program Tuition Books & Fees Total Costs
Medical Assistant Technician, Diploma (Tuition: $15,000, Books, supplies & Fees: $750, Total Tuition: $15,750). Financial Aid available to those that qualify.

*Medical Billing & Coding Specialist (Tuition: $15,000, Books, supplies & Fees: $1,550, Total Tuition $16, 550)
*Practical Nurse, Diploma (Tuition: $21,491, Books, supplies & Fees: $1,050, Total Tuition:  $22,541)
*Home Health Aide (Tuition: $500, Fees: $50, Total Tuition:  $550)
(*Program is not eligible for participation in Title IV Funding and Federal Financial Aid)

*Additional fees that are not included in tuition are listed below:
Practical Nurse program:
HESI Entrance Exam $50
Background Check $90
Drug Test $50

Medical Assistant Technician and Medical Billing & Coding Specialist:
$90 per each certification exam in Phlebotomy, EKG, Certified Medical Assistant, Certified Professional Coding.

*The Medical Billing and Coding Specialist and the Practical Nurse programs do not qualify for Title IV funding and Federal Financial Aid. The Practical Nurse program is approved by the Florida Board of Nursing, Florida State Commission on Independent Education and Council for Occupational Education. The Medical Billing & Coding Specialist program is approved by the Council for Occupational Education and The Florida State Commission on Independent Education. The HHA program is licensed by CIE, approved by COE, and is not Title IV eligible.

Textbook Information 2016-2017

Piberry Catalog V5 – Effective July 2017 – Final_CIE_COE_DOE ANNUAL FINAL 5-19-2017 -1

Addenda to Catalog – verification 3-1-2017 v4 July 2016